Join the Catalyst Team

Operations and Program Coordinator 

Apply now to this entry-level opportunity in nonprofit operations that offers ample room to grow. You'll collaborate and coordinate with Catalyst team members and gain exposure to finance, grants management, and program operations. Catalyst seeks an individual who is eager to learn and enjoys writing, digging into details, and improving processes to effectively support our team!

Please click the button below for additional information about the position and to learn how to apply.

Essential Job Functions:
Grants Management:

  • Compile information and assist with content development for grant applications.
  • Contribute to grants strategy through discussions and team engagement.
  • Support planning and preparation for internal kick-off meetings upon receipt of new grant awards.
  • Maintain records of grant activities and data in partnership with the project team.
  • Coordinate the completion of grant reports with involvement from the project team.
  • Monitor progress towards grant deliverables and communicate regular updates internally.
  • Assist with the development of new and improved grants processes and operations that adhere to best practices.

Financial and Operations Support:

  • Record financial transactions.
  • Send and track invoices in partnership with the finance team.
  • Assist with annual fiscal audit.
  • Purchase office supplies and maintain inventory.
  • Process purchase requests, including booking staff travel.
  • Handle incoming and outgoing mail.
  • Coordinate service requests with vendors, such as equipment repairs or training requests.
  • Support organization-wide upkeep of data management systems and effective use of digital tools.

Team Support:

  • Provide general administrative support to staff and board members.
  • Manage calendar and schedule of CEO.
  • Draft and/or format documents, such as professional letters and presentations.
  • Schedule board, staff, and committee meetings (virtual and in-person); and manage setup and
    attendance tracking.
  • Support onboarding of new team members and other personnel tasks.
  • Assist with planning team activities, such as staff meetings, shared learning, annual retreats, and social
    events.

Qualifications:

  • Excellent writing, editing, and proofreading skills.
  • Effective interpersonal and communication skills.
  • Strong attention to detail.
  • Demonstrated time management and organizational skills.
  • Strong technical skills and comfort with technology.
  • Commitment to Catalyst’s core values: transparency, partnership, excellence, equity, and respect.
  • Dedication to equity and commitment to continued learning on issues related to race, equity, and
    inclusion.
  • Flexibility and a desire to work in a collaborative, transparent environment.